What personal information do we collect?
When you express an interest in becoming a subscriber to our Newsletter, events e-mails, make a donation to GDT or apply for a grant, you will be asked to provide certain information. This could include:
- Home address
- E-mail address
- Telephone number
- Payment Method
- Gift Aid status
How do we collect this personal information?
All the information collected is obtained directly from you, usually at the point of your initial approach. The information will be collected via subscription, information or grant requests, donation forms and through online contact. At the point that you provide your personal information we will also request, where required, that you provide consent for us to store and use your data. Your consent in such cases is required in order to ensure our compliance with data protection legislation.
How do we use your personal information?
The information you have supplied to us will be stored securely and used by GDT in the following ways:
- Communicating with you about GDT’s events and activities
- Communicating with you about specific GDT issues, such as grant requests, that may have arisen
- Notifying HMRC that you wish to Gift Aid your donation (if applicable)
We’ll send you messages by email, other digital methods, telephone and post to advise you of GDT’s activities.
Where we need to share your information outside of GDT we will seek your permission and inform you as to whom the information will be shared with and for what purpose. When you have given consent for your personal information to be shared externally, GDT will seek assurance that the systems and procedures of all third parties are secure and comply with current legislation.
How long do we keep your personal information?
We need to keep your information so that we can provide our services to you. Should you wish us to delete the information we hold about you please advise the Secretary: firstname.lastname@example.org. For donations and grants given we will store the information for 7 years.
How your information can be updated or corrected.
To ensure the information we hold is accurate and up-to-date you need to inform GDT of any changes to your personal information. You can do this by contacting the Secretary:info@gardeningfordisabledtrust. Should you wish to view the information that GDT holds on you, you can make this request by contacting the Secretary. We all usually respond within 14 days of the request being made.
How do we store your personal information?
Your personal information is held on a database/spreadsheet management system. We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use or modification. Grant requests are not stored electronically.
Availability and changes to this policy
This policy is available on the GDT website and from the Secretary. This policy may change from time to time. If we make any material changes we will make you aware of this via the newsletter or by email.